Notes+from+Oct+27+meeting


 * Participants:** Antonella, Gauri, Luca, Lucie, Nancy, Roxy and Simone.
 * Regrets:** Marc, Marco, Nadia and Patti
 * Could not reach:** Michael and Sophie

Gauri gave a bit of context of the event:
 * 1) What is this event?**
 * 3 days Knowldge Fair
 * Day 1: Geoff Parcell keynote speaker, open ceremony atrium, booths, interactive area
 * collecting submissions on K practices, 6 areas relevant for submissions
 * presentations possible but not decided
 * we need to develop agenda for day 2 and 3 for more interactive events
 * how to use some of the methods. KS tools and web 2.0 (blogs, twitter, mobile, podcasts...)


 * 2) Who are we? What qualities/expertise do we bring?**
 * Antonella: web2fordev involvement, cg resource, keen to contribute totally open
 * Gauri: tries to help out with the tools more than with the methods
 * Luca: can support tools, can work in Spanish
 * Nancy: can do both methods and tools
 * Roxy: more comfortable with tools
 * Simone: methods, multilingual (can do sessions in French, Spanish, even German if needed)
 * Lucie: methods better (can do sessions in French also)


 * 3) What would we like this event to become?** (don't be afraid to dream BIG!)
 * Antonella: no particular ideas, just arriving and digesting
 * Gauri: big interaction, lots of staff coming from all orgs, crazy corner, have a bar in the Atrium, topic tables. Integrate submissions into presentations, help people get an idea on what's out there in KS methods and tools, interactive agenda
 * Luca: something very free, not controlled and stiff (like things usually are), mix tools and people, convince people through EXAMPLES
 * Nancy: people should be back at their desk thinking, hey I can do that! exercises, less presentations
 * Roxy: echos the others, interactive events, see the benefits, end of the myths, generate excitement, aim to reach the tipping point
 * Simone: strengthen links between orgs, then it's easier to call upon each other, link event to development and research so it contributes to our orgs' missions
 * Lucie: echoing others, also to have fun/make it fun, try to just do it without thinking about KS/KM, not didactic


 * 4) Who is the core 'audience'?**
 * Gauri: Day 1 people who are already tuned in but Day 2 get more/other people, including the skeptical ones
 * Antonella: people who work in virtual teams, the ones who would find hands-on technology useful


 * 5) What is the core 'product' being offered to those who choose to take part in what? What do we want to call this event? Can we brainstorm around the existing Google doc?** (http://docs.google.com/Doc?id=dfjf4xpz_14dsjkpccq&hl=en_GB

What are we offering: > 1- related to proposals, specific sessions based on them > 2- speed geeking, short hands-on sessions > 3- open space at the end, plus a half day of extra sessions, if needed
 * Roxy: agriculture/food security: not loose this focus, how can it impact our work, shouldn't be a training, it's about applying in reality
 * Lucie: the hook is doing their jobs better... how to link it?
 * Nancy: If "blogs" are a topic, how many proposals have we had where people have USED blogs? share experiences on methods/tools, peer telling... if they get hooked, we can have a session on the tool. So the topics / proposals: one possible intersection
 * Lucie: how many proposals? Roxii: 34 just for IFAD, FAO: 15 and 10 others in pipeline, no idea about CG number
 * Luca: show tools but have 2 steps: how it works and how to use it in your own work
 * Simone: link proposal to sessions, discussion on experience, then discuss/show tool. But this will create demand for wikis, blogs, etc. ...do you have the infrastructure to do this? Cautious to not give false illusions, manage risk
 * Gauri: capacity to create wikis, etc. but not legal capacity, need policy, which will hopefully be in place soon
 * Simone: suggestion - three levels of content:
 * Roxy: linking to proposals, ok but people do not know the KS tools so we would need to figure out what they actually need, identify demand
 * Lucie: learning component = based on proposals but what tools and methods do we propose in the training sessions? Do we pick and choose? Do we need a survey?
 * Antonella: the proposals should be driving the selection, focus on training on gaps left by proposals, something missing should be added
 * Gauri: we have a blog, a facebook fan page... could people comment there? could this be one way of testing the water?
 * Roxy: each org can find a way to "survey" their own people
 * Nancy: critical step before we can do agenda - overview of the proposals... when?
 * Gauri: end of month: get big picture of all proposals but probably better if we can get this done by 15 November. Number of slots: Stands (Booths) ~ 30, Posters ~ 50, Presentations ~ 90, Video Demos ~20, Presentations from Regions ~ 20

What do we call this?
 * Nancy: double-edge sword... training is tangible, deliverable but training implies that people know what we need so we need to offer and also do
 * Simone: training = takes into account context and need, should have training component, training plus context
 * Lucie: can we call this a "Training and learning event", to reflect both aspects? should be practical


 * 6) How will we work together?**
 * Lucie: suggestion: we based our process on the development of "Day 0" at the KM4dev Almada wshop, where we identified the "elements" together and split up the work according to what people are interested in. People take ownership and develop their own bits (with, or in consultation with other in this group, of course). Have problem with Google docs, can we use a wiki? KM4dev wiki is neutral and can be used if needed
 * Nancy: will create a wikispace account, can make it private


 * 7) Next steps**
 * 1) Set up wikispaces (Nancy)
 * 2) Each sponsoring org to "survey" which tools/methods that people want to know more about (Roxy, Gauri, et.al.)
 * 3) Send big picture document, including all selected proposals and the tools/methods they are highlighting by Nov 15 (Gauri)
 * 4) Set up next call for Nov 20 or Nov 21, around same time (Gauri to send Doodle poll)